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This webinar will offer participants an understanding of the payroll tax and compliance implications of conducting business within a state. The issue of nexus and its implications for a business will be covered including when an employer is liable for the collection and payment of income tax and state unemployment tax.

Discussion will include general requirements regarding state withholding, collection and payment of tax, reporting requirements, special rules regarding fringe benefits and supplemental pay, and the effect of reciprocal agreements.


  • Understand nexus and how employment within a state may create nexus for an employer.
  • Understand the payroll tax and compliance implications of conducting business within a state.
  • Determine which state(s) to withhold for when employees work in multiple states under the general rule.
  • Determine which state(s) to withhold for when states that have reciprocal agreements or no state income tax are involved.
  • Know when state or local withholding certificates or certificates of non-residency are required.
  • Determine which state is the state unemployment tax state when an employee works in more than one state.
  • Understand that state rules differ about taxable income, withholding thresholds, wage reporting and fringe benefits.
  • Learn how to avoid failure to withhold penalties.


Creation of nexus in a new state or local tax jurisdiction creates tax and compliance issues for a business such as liability of business income, franchise, property, sale taxes, employment taxes, and apportionment, and reporting compliance issues. Employers can inadvertently create nexus when employees work within a taxing jurisdiction. Failure to properly withhold or pay taxes to the appropriate jurisdiction can lead to fines and penalties as well as employer liability and possible personal liability of employer officers and managers for under withheld employee taxes.

Correcting errors after the fact can be an expensive and time consuming process. Employers must exercise due diligence in obtaining and documenting the information used to compute employee withholding in order to avoid penalties for withholding or reporting errors or missing information. This webinar will provide you with information on required documentation and ways to avoid problems and penalties.


  • Reciprocal agreements and how they affect state income tax withholding
  • Employee domicile and tax residency
  • State and local withholding certificates - when the federal W-4 isn't enough
  • How different states deal differently with supplemental wages
  • How to handle state unemployment when employees work in several states
  • SUTA dumping - what it is and how to avoid this penalty trap
  • Which states get withholding tax proceeds when employees work in multiple states
  • Fringe benefit taxation - which states differ from federal rules
  • The payroll tax implications of conducting business in a state
  • How to determine the states for which you must withhold tax
  • Special rules for military spouses
  • Telecommuting


  • Payroll Supervisors and Personnel
  • Payroll Consultants
  • Payroll Service Providers
  • Public Accountants
  • Internal Auditors
  • Tax Compliance Officers
  • Enrolled Agents
  • Employee Benefits Administrators
  • Officers and Managers with Payroll or Tax Compliance Oversight
  • Company / Business Owners
  • Managers / Supervisors
  • Public Agency Managers
  • Audit and Compliance Personnel / Risk Managers


Patrick Haggerty is a tax practitioner, author, and educator. His work experience includes non-profit organization management banking, manufacturing accounting, and tax practice. He began teaching accounting at the college level in 1988. He is licensed as an Enrolled Agent by the U. S. Treasury to represent taxpayers at all administrative levels of the IRS and is a Certified Management Accountant. He has written numerous articles and a monthly question and answer column for payroll publications. In addition, he regularly develops and presents webinars and presentations on a variety of topics including Payroll tax issues, FLSA compliance, information returns, and accounting.

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