Employee Documentation: Are You Collecting and Retaining Required Documentation?

One of the key elements of compliance with human capital management is documentation.  Human resource professionals must coordinate and ensure correct employee documentation when employees are hired, during employment, and when employment ends.  Collecting, storing, and retaining employee documents is critical to maintaining current and compliant employee information.  Both employers and employees have documented responsibilities and requirements at the federal, state, and local levels.  Due dates, information, and storage are just some of the aspects of employee documentation that can be difficult to navigate. 

WHY SHOULD YOU ATTEND?

During an employment cycle, from hire to termination, compliance with documentation requirements can be overwhelming.  Employment eligibility, job descriptions, benefits, taxation, time off, family medical leave, workers' compensation, employee disability accommodations, etc. are some of the events that require paperwork and documentation.  Understanding the documentation required, when that documentation is due, and how that documentation should be retained and stored are critical for compliance.

AREA COVERED

• We will review federal new hire documentation requirements and guidelines
• We will review the required and recommended documentation needed for the employment cycle (hire to termination)
• We will review employee handbook requirements and policy considerations
• We will review record retention requirements and best practices

LEARNING OBJECTIVES

• A review of the documentation required for the entire employment cycle
• Storing and retaining the documentation
• What information can an employer ask for
• What information should an employer provide

WHO WILL BENEFIT?

• Human Resources & Payroll staff.
• Owners.
• Recruiters and Managers.