Employee Documentation: Are You Collecting and Retaining Required Documentation?

One of the key elements of compliance with human capital management is documentation.  Human resource professionals must coordinate and ensure correct employee documentation when employees are hired, during employment, and when employment ends.  Collecting, storing, and retaining employee documents is critical to maintaining current and compliant employee information.  Both employers and employees have documented responsibilities and requirements at the federal, state, and local levels.  Due dates, information, and storage are just some of the aspects of employee documentation that can be difficult to navigate. 

• A review of the documentation required for the entire employment cycle
• Storing and retaining the documentation
• What information can an employer ask for
• What information should an employer provide

• We will review federal new hire documentation requirements and guidelines
• We will review the required and recommended documentation needed for the employment cycle (hire to termination)
• We will review employee handbook requirements and policy considerations
• We will review record retention requirements and best practices

During an employment cycle, from hire to termination, compliance with documentation requirements can be overwhelming.  Employment eligibility, job descriptions, benefits, taxation, time off, family medical leave, workers' compensation, employee disability accommodations, etc. are some of the events that require paperwork and documentation.  Understanding the documentation required, when that documentation is due, and how that documentation should be retained and stored are critical for compliance.

• Human Resources & Payroll staff.
• Owners.
• Recruiters and Managers.

Tricia has more than 25 years of experience in all aspects of workforce management (payroll processing, taxation, employee handbooks, human resources, benefits, etc.). Tricia is a Payroll and Human Resource “nerd” who enjoys reading Internal Revenue Code.  

Now for the “street cred.” Tricia has a Bachelor of Science in Management Studies from the University of Maryland University College. She is a Certified Payroll Professional (CPP) through the American Payroll Association (APA), a Senior Professional in Human Resources (SPHR) through the HR Certification Institute, as well as a Society for Human Resource Management Senior Certified Professional (SHRM-SCP).  

For the National American Payroll Association, Tricia is a Member of the National Speakers Bureau and a Contributing Writer to Paytech Magazine, a regular periodical provided to over 20,000 Members.  

For the Susquehanna Valley Chapter of the American Payroll Association, Tricia has taught for both the Payroll and Human Resource Certification Study Groups and has served as both the Vice President and President of the Chapter.  

She also served on the Program Committee of the Human Resource Professionals of Central PA and is the Treasurer of a York County Pennsylvania Non-Profit Association.