Employee Documentation: Are You Collecting and Retaining Required Documentation?
60 Minutes
One of the key elements of compliance with human capital management is documentation. Human resource professionals must coordinate and ensure correct employee documentation when employees are hired, during employment, and when employment ends. Collecting, storing, and retaining employee documents is critical to maintaining current and compliant employee information. Both employers and employees have documented responsibilities and requirements at the federal, state, and local levels. Due dates, information, and storage are just some of the aspects of employee documentation that can be difficult to navigate.
WHY SHOULD YOU ATTEND?
During an employment cycle, from hire to termination, compliance with documentation requirements can be overwhelming. Employment eligibility, job descriptions, benefits, taxation, time off, family medical leave, workers' compensation, employee disability accommodations, etc. are some of the events that require paperwork and documentation. Understanding the documentation required, when that documentation is due, and how that documentation should be retained and stored are critical for compliance.
AREA COVERED
- We will review federal new hire documentation requirements and guidelines
- We will review the required and recommended documentation needed for the employment cycle (hire to termination)
- We will review employee handbook requirements and policy considerations
- We will review record retention requirements and best practices
LEARNING OBJECTIVES
- A review of the documentation required for the entire employment cycle
- Storing and retaining the documentation
- What information can an employer ask for
- What information should an employer provide
WHO WILL BENEFIT?
- Human Resources & Payroll staff.
- Owners.
- Recruiters and Managers.
During an employment cycle, from hire to termination, compliance with documentation requirements can be overwhelming. Employment eligibility, job descriptions, benefits, taxation, time off, family medical leave, workers' compensation, employee disability accommodations, etc. are some of the events that require paperwork and documentation. Understanding the documentation required, when that documentation is due, and how that documentation should be retained and stored are critical for compliance.
- We will review federal new hire documentation requirements and guidelines
- We will review the required and recommended documentation needed for the employment cycle (hire to termination)
- We will review employee handbook requirements and policy considerations
- We will review record retention requirements and best practices
- A review of the documentation required for the entire employment cycle
- Storing and retaining the documentation
- What information can an employer ask for
- What information should an employer provide
- Human Resources & Payroll staff.
- Owners.
- Recruiters and Managers.
Speaker Profile
Tricia Richardson
Tricia has more than 25 years of experience in all aspects of workforce management (payroll processing, taxation, employee handbooks, human resources, benefits, etc.). Tricia is a Payroll and Human Resource “nerd” who enjoys reading Internal Revenue Code. Now for the “street cred.” Tricia has a Bachelor of Science in Management Studies from the University of Maryland University College. She is a Certified Payroll Professional (CPP) through the American Payroll Association (APA), a Senior Professional in Human Resources (SPHR) through the HR Certification Institute, as well as a Society for Human Resource Management Senior Certified Professional (SHRM-SCP). For the National American Payroll Association, …
Upcoming Webinars
EEO-1 Reporting Deadline is December 5, 2023 – Now is the t…
By:Margie Faulk
Nov. 30, 2023
10:00 AM PDT | 01:00 PM EDT
Conflict Resolution in a Remote Workplace
By:Natasha Nurse
Nov. 30, 2023
10:00 AM PDT | 01:00 PM EDT
Strategic Interviewing & Selection: Getting the Right Talen…
By:Pete Tosh
Nov. 30, 2023
12:00 PM PDT | 03:00 PM EDT
Bootcamp for New Managers and Supervisors: Avoid These 7 Mi…
By:Marcia Zidle
Nov. 30, 2023
10:00 AM PDT | 01:00 PM EDT
2-Hour Virtual Seminar on How to Conduct an Internal Harass…
By:Dr. Susan Strauss
Dec. 1, 2023
12:00 PM PDT | 03:00 PM EDT
Workplace Investigations 101: How to Conduct your Investiga…
By:Dr. Susan Strauss
Dec. 4, 2023
10:00 AM PDT | 01:00 PM EDT
Cleanroom, Microbiology and Sterility Assurance Practices f…
By:Kelly Thomas
Dec. 4, 2023
12:00 PM PDT | 03:00 PM EDT
Wage And Hour Laws: Ensuring Compliance With The Fair Labor…
By:Diane L. Dee
Dec. 5, 2023
10:00 AM PDT | 01:00 PM EDT
Successfully Negotiating the Labor Agreement
By:Gerry McLaughlin
Dec. 5, 2023
12:00 PM PDT | 03:00 PM EDT
5 Key Components of Good Manufacturing Practices to obtain …
By:Meredith Crabtree
Dec. 5, 2023
12:00 PM PDT | 03:00 PM EDT
How to Manage Conflict in the Workplace
By:Susan Schoenfeld
Dec. 5, 2023
10:00 AM PDT | 01:00 PM EDT
Understanding the incredible uses and fallbacks of ChatGPT
By:Justin Muscolino
Dec. 5, 2023
10:00 AM PDT | 01:00 PM EDT
Neutralizing Harassment - How to Promote the Proactive Pers…
By:Beverly Beuermann-King
Dec. 5, 2023
12:00 PM PDT | 03:00 PM EDT
Changing Behavior: Why Rewards and Punishments Often Aren't…
By:Rebecca Staton-Reinstein
Dec. 6, 2023
12:00 PM PDT | 03:00 PM EDT
Using Better Managerial Decision Making - to get great resu…
By:Bill Straubinger
Dec. 6, 2023
12:00 PM PDT | 03:00 PM EDT
Hybrid Workplace: 10 Best Practices to Manage Your Team’s P…
By:Marcia Zidle
Dec. 6, 2023
12:00 PM PDT | 03:00 PM EDT
Human Error Reduction Techniques for Floor Supervisors
By:Ginette M. Collazo
Dec. 6, 2023
10:00 AM PDT | 01:00 PM EDT
Excel - Pivot Tables - The Key To Modern Data Analysis and …
By:Mike Thomas
Dec. 7, 2023
10:00 AM PDT | 01:00 PM EDT
Form W-9 Compliance to Avoid Penalties: TIN Verification, B…
By:Patrick Haggerty
Dec. 7, 2023
12:00 PM PDT | 03:00 PM EDT
Using Stay Interviews To Improve Employee Retention & Engag…
By:Pete Tosh
Dec. 7, 2023
12:00 PM PDT | 03:00 PM EDT
Using High-Performance Coaching for Managers to Address Per…
By:William J. Rothwell
Dec. 7, 2023
12:00 PM PDT | 03:00 PM EDT
FDA Audit Best Practices - Do's and Don'ts
By: Charles H. Paul
Dec. 12, 2023
10:00 AM PDT | 01:00 PM EDT
FDA Technology Modernization Action Plan (TMAP) and Impact …
By: Carolyn Troiano
Dec. 12, 2023
10:00 AM PDT | 01:00 PM EDT
Become an excellent Critical Thinker to greatly improve you…
By:Bill Straubinger
Dec. 13, 2023
10:00 AM PDT | 01:00 PM EDT
Stay Interviews: A Powerful and Low-Cost Employee Engagemen…
By:Marcia Zidle
Dec. 13, 2023
10:00 AM PDT | 01:00 PM EDT
Learn the Do's and Don'ts of Opening Business Bank Accounts
By:Justin Muscolino
Dec. 14, 2023
12:00 PM PDT | 03:00 PM EDT
Project Management for HR, Administrative Professionals, an…
By:Rebecca Staton-Reinstein
Dec. 15, 2023
12:00 PM PDT | 03:00 PM EDT
Writing Effective 483 and Warning Letter Responses
By:Kelly Thomas
Dec. 19, 2023
12:00 PM PDT | 03:00 PM EDT