Email management : Best way to organize microsoft outlook emails

If you're like millions of other business professionals, you probably use Microsoft Outlook every day to manage your email, calendar, and to-dos. It's available for Windows, Mac, and mobile and there's even a web version. So there's no excuse not to be organized. Or so the theory goes. The reality is email overload, missed deadlines, and calendars so full you have no room to breathe.

For many people, managing their email, their calendar, and their to-dos has become a full-time job in itself. In this session, you will learn how to control Outlook, rather than letting it control you.

Good organization is the key to a manageable mailbox. Organizing Microsoft outlook emails into folders and archives will make it easier to find the old messages and reduce the size of your mailbox. Creating rules will help keep your mailbox organized going forward. The perfect number of folders and methods for organizing them most efficiently will be different for everyone. Finding the right system for you will be based on your workflow. Below are tips on how to organize your Microsoft outlook emails, view them, and search through them using folders, archives, and rules.

• The 4 D's of Microsoft outlook emails management
• Configure Outlook for distraction-free productivity
• How to use Rules to automate email processing
• How to use Quick Steps to automate a series of actions
• Converting emails into Tasks
• Using Categories to tag emails, calendar items, and Tasks
• Using Views to display information in a way that suits you

You're probably thinking "I use Outlook every day. I know how to send and receive emails. I know how to add appointments to my calendar and I know how to add items to the task list. What more is there to learn?"

This session is aimed at anyone who uses Microsoft Outlook and is looking for a way to get back those precious hours!

Mike has worked in the IT training business since 1989 where his expertise and experience covers designing, delivering training courses, writing training materials and recording and editing video-based tutorials. Although he is a subject matter expert in a range of Microsoft technologies and has worked extensively with Mac OSX and Mac-related software since 2006; however, his passion is for all-things-Excel and in 2012 he founded the website theexceltrainer.co.uk

Mike is a Fellow of The Learning and Performance Institute and has worked with and for a large number of global and UK-based companies and organizations across a diverse range of sectors. In addition to training, he designs and develops Microsoft Office-based solutions that automate key business tasks and processes.