Form 1099: Latest Forms, Rules and Reporting Regulations

This webinar will discuss reporting 2020 information as required on Forms 1099-MISC and 1099-NEC in early 2021 as well as expected updates to the forms for reporting 2021 information. New for 2020, non-employee compensation will be reported on Form 1099-NEC instead of Form 1099-MISC. The webinar will cover specific reporting requirements for various types of payments and payees, filing requirements, withholding requirements and reporting guidelines.

The webinar will cover filing due dates, penalties for late filed and late furnished returns. It will also discuss the various ways to prevent and mitigate penalties including the safe harbor provisions for de minimis dollar amount errors and the important “reasonable cause” defense. It will also cover steps that can be taken to prevent penalties such as taxpayer identification number verification, backup withholding, handling B-notices, filing procedures and correcting errors.

• Prepared for filing Form 1099 NEC and revisions to Form 1099-MISC
• Prepared for anticipated changes to electronic filing for 2021 reporting in 2022
• Know when to furnish and file information returns under the new requirements
• Understand the de minimis error rules
• Identify reportable payments and payees. Know when a 1099 is required
• Be aware of common 1099 errors: Know how to avoid them and how to correct them
• Understand backup withholding: What it is; When to start and when to stop; How to deposit and report. 
• Know the due diligence procedures to avoid penalties for missing or incorrect payee tax ID numbers
• Understand the procedures for "B" notices: When and how to issue and follow-up
• Know when the payment card rules apply and how 1099 reporting is affected
• Understand how to document independent contractor as reportable or non-reportable

• Information Returns: 2020 update to Form 1099-MISC; New Form 1099-NEC 
• Information Returns: What they are and using the Guide to Information Returns
• Forms 1099-MISC, 1099-NEC and 1096: Identification of reportable payments and payees
• Common 1099 errors - how to prevent them and how to correct them
• Taxpayer identification number basics: Which number to use
• Form W-9: documentation that establishes reportable and non-reportable payees
• Due diligence procedures avoid or mitigate penalties 
• How to handle missing or incorrect payee tax ID numbers
• "B" notice procedures: When to issue and how to follow-up
• Using the IRS TIN verification system to avoid IRS notices
• Backup withholding requirements and procedures
• Penalties for late or incorrect 1099 Forms 
• Procedures and policies that establish "reasonable cause" and avoid penalties

The IRS made major changes to Form 1099-MISC for 2020. Non-employee compensation for 2020 is to be reported on the newly released Form 1099-NEC instead of Form 1099-MISC. The electronic filing requirement is expected to change from 250 or more forms to 100 or more forms for returns filed in 2022. Preparation for this change is critical to staying in compliance. 

The IRS is actively targeting enforcement measures on accounts payable operations. Penalties for non-compliance are now indexed and increase each year. It is more important than ever that 1099 Forms be prepared correctly, filed and furnished timely, and that filers perform due diligence procedures to avoid or mitigate penalties.

In order to stay compliant, practitioners must know which form to use to report specific transactions, when forms must be filed or furnished to recipients in order to be on-time, which information to include and how to make sure it is accurate, how and when to make corrections, how to avoid or mitigate errors, whether a particular payee is subject to backup withholding, or transaction reporting, and the due diligence procedures that shield an issuer from penalties even when the forms contain incorrect information.

• CFOs and Controllers
• Accounts Payable and Accounting Managers
• Accounts Payable Processing Professionals
• Employers and Business Owners
• Purchasing Managers
• Public Accountants, CPAs, and Enrolled Agents

Patrick Haggerty is a tax practitioner, author, and educator. His work experience includes non-profit organization management, banking, manufacturing accounting, and tax practice. He began teaching accounting at the college level in 1988. He is licensed as an Enrolled Agent by the U. S. Treasury to represent taxpayers at all administrative levels of the IRS and is a Certified Management Accountant. He has written numerous articles and a monthly question and answer column for payroll publications. In addition, he regularly develops and presents webinars and presentations on a variety of topics including Payroll tax issues, FLSA compliance, information returns, and accounting.