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Employers Prepare for I-9 Audits by Using a New I-9 Correction and Storage Process That meets Department of Homeland Security (DHS) Requirements!

By: Margie Faulk
Recorded Session
Duration
90 Minutes
Training Level
Intermediate to Advanced

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Recorded Session

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Webinar Details

Although COVID-19 has shifted their focus on Vaccines in the workplace, the Department of Homeland Security continues to extend flexibility for remote employees when completing their I-9 Forms. DHS has expanded this option until May 31, 2021. While this flexibility is helpful to Employers, it only impacts remote employees. These Employers must understand that they are still required to reverify documents for those remote employees when normal operations resume. They also must have a policy in place to As immigration remains at the center of national attention, Immigration and Customs Enforcement (ICE) is not just stepping up its enforcement efforts at the border they are increasing their efforts.
 
ICE has said it plans to conduct as many as 15,000 I-9 audits per year if it receives sufficient funding, and that one of its goals is to create a “reasonable expectation” among employers that they will be audited. They did receive the funding.  Accordingly, all employers should be prepared. Generally, ICE enforces an employer’s obligation to verify, and re-verify, the work authorization of all new employees. ICE may enforce this responsibility through random I-9 compliance audits or through a narrower investigation based on a lead. The lead can be an anonymous tip, or facts that form a reasonable suspicion of an employer’s non compliance. ICE has been concentrating its recent enforcement efforts on investigations, not random audits like previously. These investigations have focused on all industries viewed as employing a large percentage of unauthorized workers (e.g., the construction industry, landscaping, manufacturing or agricultural industry). However, there are still efforts by ICE to continue investigations in the workplace.
 
This I-9 form preparation, correction and audit webinar will be a step by step process and discussion of all the new guidelines for completing the new I-9 form as well as the ongoing regulations for appropriate method of correcting this document without incurring fines and penalties.

WHY SHOULD YOU ATTEND?

Anyone can make a claim or complaint and it does not even have to be true. Additionally, now the regulatory agencies are communicating more than ever before. Research has proven that most complaints come from disgruntled employees and others come from audits of targeted industries.
 
Attend this webinar to understand how to fill I-9 form, how to correct it and audit it. Learn what  the best practices to follow to save your company from unnecessary violations?

LEARNING OBJECTIVES

  • COVID-19 has shifted the focus on regulatory agencies. Learn how the extension of the flexibility for remote employees still has requirements that have to be provided by Employers
  • Although the I-9 document appears like a simple document, more than 72% of Employers have I-9 Documents with errors;
  • I-9 documents can be audited by the Department of Homeland Security (DHS) and many DHS investigators know this is a weakness for most Employers;
  • Inappropriate storage of I-9 documents in employee’s personnel files can lead to discrimination claims;
  • Disgruntled employees can turn in Employers for I-9 document violations which will bring DHS to your doorstep!
  • How is the right way to correct I9 documents and save your company from unnecessary violations?
  • What is the minimal risk Employers have when establishing an I9 document Correction & Storage Process?
  • Learn if outsourcing your internal I-9 Audit can save you time and protect the company from ICE audits
  • How long should I9 documents be retained for active and terminated employees?
  • Why are most HR professionals or those responsible for processing I9 documents still violating the request for documents section?
  • What can you do if you have remote employees when it comes to I9 forms using the DHS extended I-9 Form remote option.
  • Learn about guidelines on how to prepare for an audit from DHS

WHO WILL BENEFIT?

  • All Employers
  • Business Owners
  • Company Leadership
  • Compliance professionals
  • Payroll Administrators
  • HR Professionals
  • Managers/Supervisors
  • Employers in all industries
  • Small Business Owners
  • Large Business Owners
  • All Employers

Anyone can make a claim or complaint and it does not even have to be true. Additionally, now the regulatory agencies are communicating more than ever before. Research has proven that most complaints come from disgruntled employees and others come from audits of targeted industries.
 
Attend this webinar to understand how to fill I-9 form, how to correct it and audit it. Learn what  the best practices to follow to save your company from unnecessary violations?

  • COVID-19 has shifted the focus on regulatory agencies. Learn how the extension of the flexibility for remote employees still has requirements that have to be provided by Employers
  • Although the I-9 document appears like a simple document, more than 72% of Employers have I-9 Documents with errors;
  • I-9 documents can be audited by the Department of Homeland Security (DHS) and many DHS investigators know this is a weakness for most Employers;
  • Inappropriate storage of I-9 documents in employee’s personnel files can lead to discrimination claims;
  • Disgruntled employees can turn in Employers for I-9 document violations which will bring DHS to your doorstep!
  • How is the right way to correct I9 documents and save your company from unnecessary violations?
  • What is the minimal risk Employers have when establishing an I9 document Correction & Storage Process?
  • Learn if outsourcing your internal I-9 Audit can save you time and protect the company from ICE audits
  • How long should I9 documents be retained for active and terminated employees?
  • Why are most HR professionals or those responsible for processing I9 documents still violating the request for documents section?
  • What can you do if you have remote employees when it comes to I9 forms using the DHS extended I-9 Form remote option.
  • Learn about guidelines on how to prepare for an audit from DHS
  • All Employers
  • Business Owners
  • Company Leadership
  • Compliance professionals
  • Payroll Administrators
  • HR Professionals
  • Managers/Supervisors
  • Employers in all industries
  • Small Business Owners
  • Large Business Owners
  • All Employers

SPEAKER PROFILE

Margie Faulk, PHR, SHRM-CP is a senior level human resources professional with over 14 years of HR management and compliance experience. A former Compliance Officer for a defense contracting technologies firm, Margie has worked as an HR and Compliance advisor for major corporations and small businesses in the small, large, private, public and Non-profit sectors. Margie is bilingual (Spanish) fluent and Bi-cultural. Margie’s focus is on multi-state, national, state and local workplace compliance. Additionally, Margie is working on International compliance initiatives like International Privacy Issues, Drafting & Implementing policies, Reviewing and Amending Global Employment Policies, Cross-Border Reductions in Force and Restructurings, Multi-jurisdictional employee investigations, Immigration, Global Diversity Programs, Expatriate Legal Issues and General Data Protection Regulations (GDPR). Margie has created and presented seminars/webinars for many compliance institutes. These national training providers, offer compliance training to professionals, business owners and companies interested in having their company compliant with workplace and industry regulations. Margie holds professional human resources certification (PHR) from the HR Certification Institution (HRCI) and SHRM-CP certification from Society for Human Resources Management. Margie has completed the Certified Compliance and Ethics Professional training and is a member of the Society of Corporate Compliance & Ethics (SCCE).